Employee Management
Employee Management with Officaid
Manage your team confidently from onboarding to payroll in one connected workspace.
Officaid’s Employee Management brings all people operations into a single, structured system. From employee profiles and contracts to leave balances, payslips, benefits, and assets, every record stays organized, compliant, and instantly accessible.
No more scattered files, disconnected HR tools, or email-based workflows. Your team data lives securely in one platform, fully integrated with payroll, claims, leave management, and reporting.
Central employee profiles
Everything about your employees in one place.
Each employee has a dedicated profile that stores:
Personal details
Employment information
Department and reporting relationships
Contract and probation dates
Job titles and grades
Profiles serve as the single source of truth for payroll, leave, claims, benefits, and performance tracking.
No duplicated data, no conflicting records.
Secure document management
Keep contracts and official records organised.
Store and manage employee documents directly within each profile, including:
Employment agreements
Identity documents
Certificates and licenses
Track document types and expiry dates so important renewals are never missed.
Leave management & balances
Stay on top of attendance and entitlements.
View each employee’s leave balances across all leave types, including your custom leave types.
Managers can review requests, approve leaves, and monitor team availability, while employees stay informed of entitlements in real time.
Payslips & payroll history
Complete transparency, instantly accessible.
Every generated payslip appears directly on the employee’s profile, showing:
Salary breakdowns
Tax deductions
CPF or statutory contributions
Net pay totals
YTD summaries and historical payroll records remain permanently accessible, no searching required.
Allowances & deductions
Flexible compensation management.
Define and manage recurring or one-off items.
All compensation components flow directly into payroll calculations automatically, ensuring clean reconciliation and reporting.
Expense claims
Link employee spending directly to finance.
Employees submit expense claims through their profiles, attaching receipts and notes. Claims pass through manager approval workflows and sync directly into reimbursement, accounting, and financial reports.
No disconnected expense tools or manual copying required.
Asset & equipment tracking
Know who has which company assets.
Assign hardware, software licenses, and fixed assets to employees, including:
Laptops
Smartphones
Software subscriptions
Office equipment
Company vehicles
Each asset record maintains issue dates, serial numbers, and active status, giving you immediate accountability and lifecycle visibility.
Goals & KPIs
Connect performance tracking to real business data.
Assign goals and KPIs directly to employee profiles to:
Track performance outcomes
Align objectives with company strategy
Maintain structured performance documentation
Manager dashboards and reporting consolidate results across teams without manual spreadsheets or siloed reviews.
Salary progression tracking
Support transparent career growth.
Record promotions, increases, and role changes, including:
Effective dates
Title changes
Grades or job levels
Updated base salaries
All historical salary changes remain visible and accurately flow into payroll processing and financial reporting.
Emergency contacts & dependents
Safety, compliance, and benefits tracking.
Store emergency contact details and dependent information for:
Health and safety compliance
Benefits management
Insurance administration
Data stays protected yet accessible to authorized roles when needed.
Role-based access control
The right visibility for the right people.
Control exactly who can view or edit sensitive employee data:
Employees see only their personal information
Managers access direct report records
HR administers workforce documentation
Finance and payroll teams handle compensation data
Security stays strong while everyday collaboration stays friction-free.
Audit-ready records
Compliance built into every action.
Every edit, approval, or status change in employee records is logged, forming a full audit trail across:
Payroll changes
Leave approvals
Salary adjustments
Asset assignments
Allowance adjustments
Your HR systems remain production and compliance ready at all times.
A modern HR foundation
Everything works together.
Officaid gives growing companies the people management power of enterprise HR platforms, without the complexity, fragmented systems, or high overhead.
Your entire people operation lives in one intelligent ecosystem.
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No credit card required
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14-Day free trial