Expenses
Expense Tracking with Officaid
Capture, manage, and control business expenses.
Officaid’s Expense Tracking makes it effortless to record, approve, and reconcile your business spending, all in one connected system. Snap receipts, submit claims, assign categories, and sync expenses directly to your accounting with zero manual data entry.
From daily purchases to team claims, Officaid gives you full visibility and control over every dollar spent.
Capture expenses instantly
Record expenses as they happen, from anywhere.
Upload receipts using your phone or desktop, or enter expenses manually when needed. Officaid stores all supporting documents securely alongside each transaction so nothing ever gets lost.
No shoebox receipts. No scanning marathons.
Expense categorisation made simple
Keep your books clean.
Assign categories such as travel, office supplies, meals, subscriptions, and more. Accurate accounting and compliance without complexity.
Custom categories let you tailor expense tracking to the way your business operates.
Employee expense claims
Empower your team to submit claims easily.
Employees can submit reimbursable expenses directly from their phones, attaching receipts and notes. Managers receive notifications to review and approve claims with a single click.
Once approved, expenses flow straight into payroll or reimbursement processing, no spreadsheets or cluttered inboxes.
Multi-currency expense management
Handle global spending confidently.
Officaid supports expenses in multiple currencies while maintaining consistent reporting in your base currency, including exchange rate tracking and accurate conversions for financial statements.
Built-in tax compliance
Automatically calculate local taxes.
Expenses are processed using region-specific tax rules such as GST or VAT, ensuring:
Correct tax treatment
Valid recovery claims
Clean audit trails
Tax reports automatically pull verified data from expense records, no extra work required.
Automatic reconciliation
No more manual matching.
Approved expenses connect directly to your bank feeds and accounting records, automatically reconciling transactions to your expenses and keeping your books perfectly aligned.
Every expense updates:
Expense accounts
Tax filings
Payables
Cash flow reports
Central expense dashboard
View total spending by, Category, Employee, Department, Vendor, and Time period.
Identify rising costs, control budgets, and make smarter decisions using real-time insights instead of delayed monthly reports.
Policy enforcement
Prevent policy breaches before they happen.
Set spending rules for:
Maximum claim amounts
Restricted categories
Receipt requirements
Officaid flags violations during submission, protecting budgets and reducing approval friction.
Expense tracking that fits modern teams
From solo founders to growing teams with hundreds of claims per month, Officaid scales with your expense management needs, without the complexity of enterprise systems.
As part of the fully integrated Officaid platform, expense tracking connects directly to your invoices, payroll, reports, and bank reconciliation, giving you a complete financial picture in one place.
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No credit card required
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14-Day free trial