Everything you need, organised in three tabs
Once you create an account in Officaid, you can click on it to view its details. Business accounts have three tabs: Overview, Reconcile, and Transactions. Personal accounts only show the Overview tab since they do not require reconciliation.
Overview Tab
The Overview tab is your account dashboard. It displays your current balance and a chart showing how your balance has changed over time.
On the right side, you will find Quick Actions for common tasks:
- Edit Account - Update account details like the name, bank, or description
- Add Internal Transfer - Record money moving between your accounts
- Reconcile - Match your records against bank statements (business accounts only)
- Upload Transactions - Import transactions from a file
- Other Files - Attach supporting documents to this account
Reconcile Tab
The Reconcile tab helps you compare your Officaid balance with your bank statement balance. At the top, you will see both balances side by side so you can quickly spot any differences.
When everything matches, you will see a confirmation that your records are in sync. When there are transactions to reconcile, Officaid displays them on the left side. You can then match each transaction with the corresponding Officaid record on the right.
If your balances do not match, Officaid will alert you with a "Balances are not matching" message. This could mean you need to upload the latest bank statement, or some transactions may have been recorded in the wrong account.
This tab is only available for business accounts with reconciliation enabled.
Transactions Tab
The Transactions tab lists all transactions recorded in this account. Each transaction shows the date, description, debit or credit amount, and reconciliation status. This tab is only available for business accounts.
You can:
- Search for specific transactions using the search bar
- Filter by year or use a custom date range
- Download your transaction data for external use
To add transactions, click + Upload Transactions to import from a bank statement file. You can also click the three-dot menu and select Add transaction to create one manually.
Editing Your Account
Click Edit Account from Quick Actions to update your account details. You can change the account name, bank, description, and other settings.
Controlling Account Visibility
When you edit an account, you will see a Visible on account list toggle at the bottom of the form. This controls whether the account appears in your main account list and in reports.
- Toggle on - The account is visible everywhere
- Toggle off - The account is hidden from the list and reports, but not deleted
Frequently Asked Questions
These tabs only appear for business accounts. Personal accounts only show the Overview tab. If you need reconciliation features, edit your account and toggle Business Account on, then enable Enable Reconciliation.
This usually means you need to upload the latest bank statement, or some transactions may have been recorded in the wrong account. Click See Missing Transactions to identify unmatched records and resolve the discrepancy.
Yes, you can add transactions manually from the three-dot menu in the Transactions tab. However, this is not recommended. Transactions are best created through other modules like Invoices, Expenses, or Payables, or by uploading bank statements. Check with your accountant before adding manual records.
Hiding an account removes it from your account list and reports, but all data is preserved. You can show it again at any time by editing the account and toggling Visible on account list back on.
What's Next?
Now that you know how to navigate your account, explore these guides:
- Adding an Internal Transfer - Record money moving between accounts
- Uploading Transactions - Import transactions from bank statements
- What is Bank Reconciliation and Why It Matters - Understand the reconciliation process