Invoicing in Multiple Currencies

Create invoices and record payments in any currency with Officaid.

Go global with multi-currency invoicing

Working with international clients? Officaid lets you create invoices and record payments in any currency, so your clients see exactly what they owe without conversion confusion.

Before You Begin

Make sure you have:

At least one additional currency added to your account
A multi-currency payment account set up (if applicable)

Need to add a multi-currency bank account? → Setting Up Payment Accounts

Creating an Invoice in a Different Currency

When creating or editing an invoice, use the Invoice Currency dropdown to select your preferred currency. All line items, totals, and the final invoice will display in the currency you choose.

Select a multi-currency payment account if you want payments deposited into a specific foreign currency account.

Don't have additional currencies set up? → Adding Currencies to Your Account

Recording Payments

When you record a payment for a multi-currency invoice, Officaid asks for the conversion rate so your books stay accurate in your default currency.

You have two options:

Enter the Conversion Rate and Officaid calculates the amount in your default currency
Enter the Amount in your default currency and Officaid calculates the conversion rate for you

Just like regular invoices, you can record partial payments by adjusting the payment amount.

Why Payments Are Recorded in the Original Currency

Recording payments in the original currency means you'll always know exactly what your client paid. Officaid handles the conversion so your records stay accurate.

Benefits:

Your invoice and payment records match exactly
No manual conversion errors
Clear audit trail showing the actual amount received
Accurate exchange rate tracking for each transaction

Viewing Multi-Currency Invoices

In your invoice list, the Currency column shows which currency each invoice uses. This makes it easy to see all your foreign currency invoices at a glance.

In the Invoice Activity section, payments are displayed in the invoice currency so you can track exactly what was received.

In financial reports, multi-currency invoices are converted to your default currency with the original amount shown in brackets for reference.

Frequently Asked Questions

What exchange rate is used for unpaid invoices in reports?

Officaid automatically uses the latest exchange rate for unpaid invoices. Your reports will always reflect current values, and the rate updates until a payment is recorded.

Can I change the currency after creating an invoice?

Yes, you can edit the invoice and change the currency as long as the invoice is still unpaid.

Do credit notes and write offs work with multi-currency invoices?

Yes. Credit notes and write offs follow the same currency as the original invoice.

What's Next?

Creating Your First Invoice for the basics of invoicing
Recording a Payment to mark invoices as paid
Adding Currencies to Your Account to enable more currency options

invoicing multi-currency payments international