Keep Your Balance Up to Date
Every time you make a loan repayment, recording it in Officaid keeps your balance accurate and gives you a clear history of what you've paid. Your remaining balance updates automatically, so you always know exactly what you owe.
Step-by-Step Guide
- 1 Navigate to Finance → Loans from the main menu
- 2 Click on the loan you want to record a payment for
- 3 Click the + Add Payment button (either below the balance or in Quick Actions)
- 4 Fill in the payment details (see field explanations below)
- 5 Click Add Payment to save
The payment will appear in your Payment History, and the Summary section will update to reflect your new balance.
Understanding the Payment Fields
Here's what each field means when recording a repayment:
- Date is when the payment was made. This defaults to today but can be changed to reflect the actual payment date.
- Amount is the principal portion of your repayment. If your total repayment includes interest, enter only the principal amount here.
- Account is the account the payment was made from. This defaults to the account linked to the loan.
- Notes is an optional field for any reference details, such as a transaction number or payment description.
Payment History and Summary
After recording payments, the loan details page shows two helpful sections:
- Payment History lists every payment you've recorded, showing the amount, account, date, and who recorded it. You can click View Payment to see details or Remove Payment to delete an entry.
- Summary shows your Principal (original loan amount), Total Paid (sum of all recorded payments), and Balance (what you still owe).
Frequently Asked Questions
Most loan statements break down each repayment into principal and interest. Find the principal portion and record that amount here. Record the interest portion separately in Expenses using the Interest Expense category.
Yes. Change the Date field to the actual payment date when recording. This is useful if you're adding a loan that started before you began using Officaid and need to bring your balance up to date.
Once your total payments equal the principal amount, the loan status automatically changes from Active to Paid. The loan stays in your records for reference, and you can view it anytime by filtering for paid loans on the dashboard.
What's Next?
Now that you know how to record repayments, you might want to:
- Record Loan Interest to track interest payments in Expenses
- Manage Your Loans to view, edit, and organise your loans
- What Are Loans to review how loan tracking works in Officaid