Bill clients in their currency, get paid in yours
International clients prefer invoices in their local currency. It removes confusion, looks more professional, and makes it easier for them to pay. Officaid lets you create invoices in any of your operating currencies while keeping your books accurate in your default currency.
What You'll Need
Before creating a multi-currency invoice, ensure you have:
- Added the currency to your operating currencies in Admin → Company
- Optionally, a dedicated account for that currency (helpful for reconciliation)
How to Create a Multi-Currency Invoice
- 1 Navigate to Finance → Income and click + Add Invoice
- 2 Select your client and fill in the invoice details as usual
- 3 Use the Invoice Currency dropdown to select the currency for this invoice
- 4 Add your line items, which will display in the selected currency
- 5 Choose a Payment Account (optionally one that matches the invoice currency)
- 6 Save or send your invoice
The invoice your client receives will show all amounts in the currency you selected. No conversion confusion on their end.
Recording Payments on Multi-Currency Invoices
When payment arrives, you'll record it just like any other invoice, but with one extra step: telling Officaid how much you actually received in your default currency.
The payment form shows three linked fields:
- Amount (invoice currency) – the amount being paid in the original currency
- Conversion Rate – the exchange rate applied
- Amount (default currency) – what you actually received in your bank
The simplest approach is to enter the amount that hit your bank account in the Amount (default currency) field. Officaid calculates the conversion rate automatically. This ensures your records match your bank statement exactly.
Partial Payments
Multi-currency invoices support partial payments. Simply adjust the Amount (invoice currency) field to reflect the portion being paid. The conversion rate and default currency amount update automatically.
Finding Your Multi-Currency Invoices
In your invoice list, the Currency column shows which currency each invoice uses. You can quickly scan this to identify all your foreign currency invoices.
Within each invoice, the Invoice Activity section displays payments in the original invoice currency, giving you a clear record of what your client paid.
How Multi-Currency Invoices Appear in Reports
Financial reports convert all invoices to your default currency for a unified view. For multi-currency invoices, reports show the converted amount with the original foreign currency amount in brackets, so you always have full visibility.
For unpaid invoices, Officaid uses the latest exchange rate. Once payment is recorded, the actual conversion rate is locked in.
Frequently Asked Questions
Yes, as long as the invoice is unpaid. If you've already recorded a payment, you'll need to delete the payment first before changing the currency.
Yes. Credit notes and write offs automatically use the same currency as the original invoice.
Record the payment in your default currency (what you actually received). The conversion rate will reflect the effective exchange rate for that transaction.
Yes. Edit the client's contact record and set their preferred currency. New invoices for that client will default to their currency.
What's Next?
- How Exchange Rates Work – understand automatic and manual rate handling
- Multi-Currency Accounts – set up accounts for different currencies
- Recording a Payment – mark invoices as paid
- Understanding Multi-Currency in Officaid – overview of all multi-currency features