Know where your submissions stand
Every tax submission in Officaid has a status that tells you where it is in the filing process. Understanding these statuses helps you track what's been completed and what still needs attention, especially during busy filing periods when you're managing submissions for multiple employees.
Status Overview
Tax submissions in Officaid move through a simple two-stage workflow:
- Draft - Created but not yet filed with IRAS
- Submitted - Filed with IRAS (via API or manually)
The status appears as a badge on each submission in your list, making it easy to see at a glance which records still need action.
Draft Status
A submission enters Draft status when you generate it from payslips. This is the working stage where you can review, edit, and refine the submission before filing.
What you can do with Draft submissions:
- Edit any field in the submission
- Delete the submission entirely
- Submit to IRAS via API
- Mark as submitted (for manual filing)
Draft submissions are your opportunity to verify accuracy. Take time to review the data before moving to Submitted status, as you cannot edit submissions after they're filed.
Submitted Status
A submission moves to Submitted status when it's been filed with IRAS, either through the API or by marking it as submitted after manual filing through myTax Portal.
What changes when a submission is Submitted:
- The submission becomes read-only
- The submission date is recorded
- You can no longer edit or delete the submission
Submitted status indicates the record has been filed. If you need to make corrections, you'll create a new Amendment or Revised submission rather than editing the existing one.
Viewing Submission History
Submitted records include the submission date, showing when the filing was completed. For API submissions, this is the date IRAS acknowledged receipt. For manually marked submissions, this is the date you clicked Mark As Submitted.
This history helps you maintain an audit trail of when filings were completed, which can be useful for compliance purposes or when responding to queries.
Filtering by Status
The Status filter at the top of the Tax module lets you focus on specific submission types:
- All shows every submission regardless of status
- Draft shows only submissions awaiting filing
- Submitted shows only completed filings
During filing season, filtering to Draft helps you track what remains to be done. After filing is complete, filtering to Submitted lets you review what's been filed.
Status Workflow
The typical workflow for a tax submission:
- Generate submission from payslips → Status: Draft
- Review and edit as needed → Status remains: Draft
- Submit to IRAS (API) or Mark as Submitted → Status: Submitted
Once a submission reaches Submitted status, that record is complete. Any corrections require a new submission.
Frequently Asked Questions
No. Once a submission is in Submitted status, it cannot be reverted to Draft. This reflects the reality that you've already filed with IRAS. To make changes, generate a new Amendment or Revised submission.
Generate a new tax submission for the same employee with the appropriate Submission Type. Use Amendment to add or adjust specific figures, or Revised to replace the entire submission. See Original, Amendment, and Revised Submissions for guidance.
Filter by Status Draft and Year of Assessment. The resulting list shows all employees with submissions that haven't been filed yet. These are the records that still need attention.
No. If IRAS rejects an API submission, it remains in Draft status with an error message. You'll need to correct the issue and try again. Successfully submitted records move to Submitted status.
What's Next
Now that you understand submission statuses, explore the complete tax filing workflow:
- Generating Tax Submissions from Payslips - Create new submissions
- Editing Tax Submission Details - Review and adjust Draft submissions
- Submitting to IRAS via API - File your submissions electronically