Download Your Product and Service Catalog
Officaid lets you export your full item list so you can use it outside the platform. Whether you need to share your catalog with a team member, prepare for a stock audit, or keep an offline backup, the download feature gives you a quick way to get your data.
How to Export Your Item List
- 1 Go to Sales → Items from the main menu
- 2 Click the Download button at the top of the items list
- 3 The file downloads to your computer automatically
The export includes all items in your catalog with their key details such as item name, SKU, item type, item category, and stock level.
When Exporting Is Useful
Here are some common situations where exporting your item list helps:
- Stock audits. Print or review the list to compare recorded stock levels against what you physically have on hand.
- Team sharing. Send the catalog to team members who need product information but do not have access to Officaid.
- Reporting. Use the exported data in a spreadsheet to create custom reports or analysis.
- Backup. Keep a periodic export as a record of your catalog at a specific point in time.
Frequently Asked Questions
The export includes current stock levels for tracked items. Individual stock movements (the detailed in/out history) are viewable on each item's detail page.
The export downloads your full catalog. To work with a subset, you can filter or sort the data in a spreadsheet application after downloading.
There is no set schedule. Export whenever you need an offline copy or are preparing for an audit. Your data in Officaid is always up to date, so the export serves as a snapshot at the time of download.
What's Next?
Explore these related guides to get more from your catalog:
- Understanding Items for an overview of the Items module
- Managing Stock Movements to keep your stock levels accurate before exporting
- Managing Item Categories to organize your catalog for cleaner exports