Claim expenses from anywhere in the world
Travelling for business or making purchases abroad? You can submit expense claims in foreign currencies and Officaid will convert them to your company's base currency automatically.
When to Use This
Select a different currency when your receipt shows an amount in a currency other than your company's default. For example, if you're based in Singapore but attended a conference in the US, you'd claim your USD expenses in their original currency.
How Currency Conversion Works
When you select a foreign currency on the claim form, additional fields appear:
- Amount is the value you enter in the selected foreign currency
- Currency is the foreign currency of your expense
- Conversion Rate shows the exchange rate between the currencies. It is filled in from your company's exchange rates, and you can change it.
- Amount (base currency) displays the converted value in your company's currency
Step-by-Step Guide
- 1 Start a new claim by clicking New Claim from the My Claims page.
- 2 Fill in the Claim Type, Expense Date, and other standard fields.
- 3 Enter the Amount exactly as shown on your receipt.
- 4 Click the Currency dropdown and select the currency of your expense.
- 5 Check the Conversion Rate (change it if your receipt or card statement used a different rate) and the converted amount.
- 6 Add your Remarks and upload your Receipt.
- 7 Click Submit Claim to send for approval.
About Exchange Rates
The conversion rate is filled in from your company's configured exchange rates in Officaid. If you paid at a different rate, for example the rate on your card statement, type it over and the converted amount updates to match. Changing the amount keeps the rate you entered.
Frequently Asked Questions
The currencies available depend on your company's configuration. Click the Currency dropdown on the claim form to see all supported currencies. Contact your HR or admin team if you need a currency that isn't listed.
Yes. The rate is filled in from your company's exchange rates, and you can change it before submitting, for example to the rate on your card statement. The converted amount follows the rate you enter.
Submit separate claims for each currency. Each claim can only have one currency selected. This ensures accurate conversion and clear records for each expense.
What's Next?
Learn more about managing your claims:
- Submitting a Claim for the complete submission process
- Understanding Claim Balances to check your entitlements
- Viewing Claim Details to review submitted claims