Know where your request stands
After submitting a leave request, it goes through an approval process. The status tells you exactly where your request is in that process and what you should do next. Understanding these statuses helps you manage your time off with confidence.
The Four Statuses
Leave requests in Officaid can have one of four statuses:
- Pending (yellow) means awaiting approval.
- Approved (green) means your request was accepted.
- Rejected (red) means your request was not approved.
- Cancelled (grey) means the request was withdrawn.
Pending
A Pending status means your leave request has been submitted and is waiting for review by your manager or HR.
What to do:
- Wait for your approver to review the request.
- Do not assume your leave is approved until the status changes.
- Check back periodically or wait for notification.
- Follow up with your manager if the request has been pending for a long time.
Approved
An Approved status means your leave request has been accepted. You are confirmed to take the time off on the requested dates.
What to do:
- Confirm your plans for the time off.
- Prepare any necessary handovers before your leave.
- Set up out-of-office replies if needed.
- The leave will appear in your Upcoming section and on the Leave Calendar.
Rejected
A Rejected status means your leave request was not approved. This could happen for various reasons such as team coverage, timing, or policy requirements.
What to do:
- Open the Leave Request Details to check if a reason was provided.
- Speak with your manager to understand why it was rejected.
- Consider requesting different dates or a different leave type.
- Submit a new request if needed.
Cancelled
A Cancelled status means the leave request was withdrawn. This could happen if you cancelled your own request or if HR cancelled it for administrative reasons.
What to do:
- If you cancelled it yourself, no further action is needed.
- If it was cancelled unexpectedly, check with your HR team.
- Submit a new request if you still need the time off.
Where to Check Your Status
You can check the status of your leave requests in several places:
- Me → My Desk shows status in the Recent Requests panel.
- Me → My Leaves → Overview shows status in Recent Requests.
- Me → My Leaves → All Leaves shows status for all your requests.
Status Colors
Each status has a distinct color badge for quick recognition:
- Pending appears with a yellow badge.
- Approved appears with a green badge.
- Rejected appears with a red badge.
- Cancelled appears with a grey badge.
Frequently Asked Questions
Approval depends on your company's workflow configuration. Typically your manager or HR reviews and approves requests. If you are unsure who approves your leave, check with your HR team.
Approval time varies by company and manager availability. If your request has been pending for longer than expected, follow up with your manager directly.
Editing options depend on your company's settings and the request status. If you need to change a pending request, it may be easier to cancel and resubmit. For approved requests, check with your HR team about how to make changes.
What's Next?
Continue managing your leave:
- Viewing Your Leave History shows how to find all your requests.
- Applying for Leave explains how to submit a new request.
- Planning Your Leave Effectively shares tips for successful requests.