Coordinate time off with your team
Good leave planning starts with knowing your team's schedule. The Leave Calendar shows your colleagues' approved leaves and public holidays, helping you coordinate your time off and ensure adequate team coverage.
Accessing the Leave Calendar
- 1 Navigate to Me → My Leaves.
- 2 Click the Overview tab.
- 3 Scroll down to the Leave Calendar section.
What the Calendar Shows
The Leave Calendar displays several types of information:
- Your leaves appear on the dates you have approved time off.
- Team members' leaves show who else is on leave and when.
- Public holidays are highlighted for reference.
Each entry shows the person's name and leave type, making it easy to see team availability at a glance.
Calendar View
The calendar view shows a traditional monthly layout:
- Days are arranged in a grid by week.
- Leaves appear as colored bars spanning their duration.
- Public holidays are highlighted with their name displayed.
- The current date is marked for easy reference.
Leave entries show the employee name and leave type (e.g., "Danny Tan (Unpaid)").
List View
The list view shows leaves in a day-by-day format:
- Each day with activity is listed with its date.
- Leaves are shown with employee name, status badge, and leave type.
- All-day leaves are marked as "all-day".
This view is useful for seeing exactly who is off on each day.
Switching Views
To toggle between calendar and list view:
- 1 Look for the view icons in the top right of the Leave Calendar section.
- 2 Click the calendar icon for calendar view.
- 3 Click the list icon for list view.
Navigating Months
To move through the calendar:
- Click < to view the previous month.
- Click > to view the next month.
- Click Today to return to the current month.
Checking Team Coverage
Before submitting a leave request, use the calendar to check team availability:
- Navigate to the dates you are considering.
- Look for team members who are already on leave.
- Consider whether adequate coverage will be available.
- Adjust your planned dates if needed to support team operations.
Public Holidays
Public holidays appear on the calendar with:
- A distinct color highlighting the date.
- The holiday name displayed (e.g., "New Year", "Christmas").
This helps you see non-working days when planning your schedule.
Frequently Asked Questions
The calendar shows leaves based on your company's visibility settings. You may see your direct team members or a broader group depending on how your company has configured Officaid.
Public holidays are configured by your HR team. If holidays are not appearing, they may not have been set up for your location. Check with your HR team.
The Leave Calendar displays leaves and holidays only. To add time off, click Apply Leave and submit a leave request. Once approved, it will appear on the calendar.
What's Next?
Continue exploring leave features:
- Planning Your Leave Effectively shares tips for coordinating with your team.
- Viewing Upcoming Leaves shows your scheduled time off.
- Applying for Leave walks through submitting a request.