Pay vendors faster with built-in PayNow and payment recording
When a payable is due, you can record the payment directly from the payable's details page. For SGD payables, Officaid also generates a PayNow QR code so you can scan and pay with your banking app, then record the payment in one go.
Before You Begin
Make sure the following are in place:
- A payable has been created for the vendor
- At least one bank or cash account set up in Officaid to record payments against
Recording a Payment
Every payable in Officaid has a + Record Payment button on the Payable Details page. This opens a side panel where you can log the payment.
- 1 Navigate to Finance → Expenses → Payables and open the payable you want to pay
- 2 Click + Record Payment
- 3 Fill in the payment details: - Payment Date defaults to today's date - Account to select which bank or cash account the payment is coming from - Amount is pre-filled with the outstanding balance - Remarks for any optional notes about the payment
- 4 Click Add Payment to save
Once the payment is recorded, the payable status changes to Paid and the payment appears in the Payable Activity timeline with the date, amount, account used, and who recorded it.
Using PayNow for SGD Payables
For SGD payables, a PayNow button appears next to the + Record Payment button. This opens a side panel with a QR code you can scan using your banking app to make the transfer.
The QR code is pre-filled with the vendor's PayNow details, the payable amount, and the bill reference number. Your banking app will automatically populate these fields when you scan it.
- 1 Open the payable and click PayNow
- 2 Scan the QR code using your banking app
- 3 Complete the transfer in your banking app
- 4 Scroll down to the Record Payment section in the same panel
- 5 Confirm the payment details and click Record Payment
Setting Up PayNow Details for a Vendor
If a vendor's PayNow details have not been configured, clicking PayNow will show a "PayNow details not configured" message with an Add PayNow button. You can set up the details directly from this panel.
The PayNow Details form includes:
- PayNow Type to select the identifier type (Mobile or UEN)
- Mobile Number or UEN depending on the type selected
- Display Name which is pre-filled with the vendor's name
- Bank (Optional) to select the vendor's bank
Click Save PayNow Details to save. The QR code will then be generated for the payable.
Viewing and Editing a Recorded Payment
After a payment is recorded, it appears in the Payable Activity section on the payable's details page. From here, you can view or update the payment details.
- Click View Payment to open the payment details panel, where you can update the payment date, account, amount, or remarks, then click Update Payment
- Click Remove Payment to delete the payment, which will return the payable to its previous status
Frequently Asked Questions
Yes. The Amount field is pre-filled with the full outstanding balance, but you can change it to any amount. The payable will remain open until the full amount is paid.
No. The QR code handles the bank transfer only. After completing the transfer in your banking app, scroll down in the PayNow panel and click Record Payment to log it in Officaid.
Click PayNow on the payable, then click the Edit button next to the vendor's details at the top of the panel. Update the information and click Save PayNow Details. The QR code will regenerate with the corrected details.
Yes. Click + Record Payment instead of PayNow on the payable details page. This opens the standard payment form without the QR code section.
The PayNow button only appears on SGD payables. If your payable is in a different currency, use the + Record Payment button to record the payment.
What's Next?
Now that you know how to record payments, explore these related topics:
- Creating a Payable to learn how to set up payables for your vendors
- Managing Vendors to update vendor details including PayNow information
- Expenses vs Payables to understand when to use each
- Navigating Your Account to see how payments appear in your account transactions