Reach your team without leaving Officaid
Need to contact an employee about their leave, request a document, or follow up on a task? Officaid lets you send emails directly from an employee's profile. No need to switch to your inbox, search for their address, or copy-paste information.
How to Send an Email
- 1 Navigate to Team from the left sidebar.
- 2 Click Directory from the submenu.
- 3 Click on the employee you want to email.
- 4 Click the Send Email button in the Quick Actions section.
- 5 Select recipients and compose your message.
- 6 Click Send Email to deliver the message.
Composing Your Email
The email form includes:
- To field with a dropdown showing the employee's email addresses from their profile. You can also type additional email addresses to include more recipients.
- Message body with a rich text editor supporting bold, italic, and underline formatting.
If the employee has email addresses saved in their profile, Officaid will suggest them automatically when you click the To field. Simply select the address or add others as needed.
How Emails Are Sent
Emails are sent via Officaid. The recipient will see the email coming from your name with "via Officaid" indicated. Your company logo and branding appear in the email, keeping communications professional and consistent.
When to Use This Feature
Sending emails from within Officaid is convenient for:
- Leave communication to discuss upcoming leave or return-to-work arrangements.
- Document requests asking employees to submit contracts, IDs, or certifications.
- Performance updates sharing feedback or scheduling review meetings.
- Onboarding follow-ups checking in with new hires during their first weeks.
- Offboarding coordination arranging handovers or exit interviews.
- General HR communication that is specific to the individual.
Frequently Asked Questions
If the employee has both a personal email and work email in their profile, both will appear in the dropdown. Select the one you want to use, or add both if needed.
Yes. You can type any email address in the To field. The dropdown suggests saved addresses, but you can add any recipient manually.
Yes. The message editor supports bold, italic, and underline formatting to help you emphasize important information.
Payslips can be emailed directly from the payslip itself once it has been generated. See Viewing and Sending Payslips for details.
What's Next?
Explore other ways to communicate and manage your team:
- Using Employee Notes covers documenting conversations and arrangements.
- Viewing and Sending Payslips explains how to email payslips to employees.
- Sending an Email from Officaid covers emailing contacts outside your team.