Your team, all in one place
Every detail about every employee, accessible in seconds. The Directory is Officaid's central hub for managing your team. From personal details and payslips to leave balances and performance goals, everything lives here.
No more scattered files, disconnected HR tools, or email-based workflows. Your team data stays organized, compliant, and instantly accessible in one platform.
What the Directory Does
Each employee has a dedicated profile that serves as the single source of truth. The Directory stores and organizes:
- Personal Details like contact information, emergency contacts, and dependants.
- Employment Information including job title, department, reporting relationships, and probation dates.
- Payroll Data such as salary, bank details, allowances, and deductions.
- Leave Balances showing entitlements, usage, and remaining days for each leave type.
- Payslips with full earnings, deductions, and contribution breakdowns.
- Claims submitted by employees for expenses and reimbursements.
- Goals and KPIs to track performance outcomes and align with company strategy.
- Documents like contracts, IDs, and certifications with expiry tracking.
- Inventory for company assets assigned to each employee.
- Salary Progression recording promotions, increases, and role changes over time.
How It Connects to Everything Else
The Directory is not just a list of names. It powers other parts of Officaid:
- Payroll pulls salary and bank details from the Directory to generate payslips.
- Leaves uses entitlements set in the Directory to track balances in real time.
- Claims links reimbursement requests back to the employee's profile and syncs with finance.
- Tax Submissions use employment and income data for IRAS filings.
- CPF Contributions calculate automatically based on age, salary, and residency status.
When you update an employee's details in the Directory, the changes flow through to payroll, contributions, and compliance automatically.
Active and Inactive Employees
The Directory has two tabs: Active and Inactive. Active employees are your current team members. When someone leaves or is terminated, you move them to Inactive. Their records stay in the system for historical reference, compliance, and rehiring if needed.
Who Can Access the Directory
Officaid uses role-based access control, so the right people see the right information:
- Employees see only their personal information through the Me module.
- Managers access their direct reports' records.
- HR administers workforce documentation across the team.
- Finance and Payroll handle compensation data.
Admins can configure exactly who can view or edit sensitive employee data through the Access settings.
Audit-Ready Records
Every edit, approval, or status change in employee records is logged. This creates a full audit trail across payroll changes, leave approvals, salary adjustments, asset assignments, and more. Your HR records remain compliant and ready for review at all times.
Frequently Asked Questions
Yes. Employees can view their own profile, payslips, leave balances, and claims through the Me module. By default, they cannot see other employees' records. However, employees in HR roles or those managing a team can be granted access to the Directory through Admin → User Access Permissions.
The number of employees you can add depends on your plan's seat allocation. Each active employee uses one seat. You can purchase additional seats as your team grows.
When you deactivate an employee, their profile moves to the Inactive tab. All historical data, including payslips, claims, and documents, remains accessible for compliance and reference.
What's Next?
Start exploring the Directory:
- Navigating the Directory shows you how to find and filter employees.
- Adding a Team Member walks you through bringing someone onto your team.
- Viewing Employee Details explains every section of an employee's profile.