Generate payslips for your entire team in minutes
Processing payroll in Officaid is straightforward. Select your employees, click a button, and Officaid calculates everything automatically based on their salary, allowances, deductions, and contribution rates. Payslips are generated and ready to send.
Before You Begin
Ensure the following are set up for each employee:
- Salary recorded in their Salary Progress.
- Allowances and Deductions configured if applicable.
- Bank Details entered if paying via bank transfer.
- Personal Details like nationality, date of birth, and ethnicity for contribution calculations.
How to Process Payroll
- 1 Navigate to Team from the left sidebar.
- 2 Click Payroll from the submenu.
- 3 Select the Payslip Period (month and year) from the dropdown.
- 4 Click Apply to load employees for that period.
- 5 Select the employees you want to process using the checkboxes.
- 6 Click Process Selected Payroll in the top right corner.
- 7 A confirmation dialog appears. Click OK to confirm.
Officaid processes the payroll calculations for all selected employees. Once complete, their status updates and net pay, contributions, and actions become available.
What Happens During Processing
When you process payroll, Officaid:
- Pulls the employee's basic salary from their Salary Progress.
- Adds any active allowances from their profile.
- Applies any active deductions from their profile.
- Calculates employee contributions based on applicable rates.
- Calculates employer contributions based on employee details.
- Generates a payslip with all calculations documented.
After Processing
Once payroll is processed, you can:
- View the payslip by clicking the eye icon in the Actions column.
- Email the payslip to the employee by clicking the envelope icon.
- Download the payslip PDF by clicking the download icon.
The payslip details page shows the full breakdown including earnings, deductions, employer contributions, and a PDF preview.
Processing Multiple Employees
To process payroll for your entire team:
- 1 Click the checkbox in the header row to select all visible employees.
- 2 Click Process Selected Payroll.
- 3 Confirm the action when prompted.
All selected employees will have their payroll processed in one batch.
Frequently Asked Questions
Frequently Asked Questions
Yes. Select the desired month and year from the Payslip Period dropdown and click Apply. You can process payroll for any period as needed.
Officaid automatically calculates salary based on the effective date in the employee's Salary Progress. If you've updated their salary with a mid-month date, Officaid prorates the amounts accordingly. See Tracking Salary Progress for details on managing salary changes.
If you need to make changes, edit the payslip from the payslip details page. For major changes, you may need to delete the existing payslip and reprocess.
This means payroll has not been processed for that employee in the selected period. Select them and click Process Selected Payroll to generate their payslip.
What's Next?
Continue with the payroll workflow:
- Sending Payslips in Bulk explains how to email payslips to multiple employees.
- Payroll Statuses Explained covers what each status means.
- Managing Salary Payments shows how to disburse salaries after processing.