Sending Payslips in Bulk

Email payslips to your entire team at once with automatic PDF attachments in Officaid.

Deliver payslips to every employee with one click

After processing payroll, you need to get payslips to your employees. Instead of emailing each person individually, Officaid lets you send payslips to multiple employees at once. Each employee receives an email with their payslip PDF attached.

Before You Begin

Ensure the following:

Payroll is processed for the employees you want to email.
Work email addresses are entered in each employee's profile.

Payslips are sent to the work email address in the employee's profile. If this field is empty, the email cannot be sent.

How to Send Payslips in Bulk

1 Navigate to Team → Payroll.
2 Select the Payslip Period and click Apply.
3 Select the employees whose payslips you want to send using the checkboxes.
4 Click Email Payslips To Selected in the top right corner.
5 A confirmation dialog appears listing all employees who will receive emails. Review the list and click Send to proceed, or Cancel to go back.
6 A success dialog confirms how many emails were sent. Click Close to return to the Payroll tab.

Use the confirmation dialog to verify you've selected the right employees before sending. The success dialog shows the total number of emails sent.

What Employees Receive

Each employee receives an email containing:

Your company branding in the email header.
A message indicating their payslip is attached.
The payslip PDF as an attachment.

The email is sent from Officaid with your company name, so employees know the source.

Sending to Individual Employees

You can also send payslips individually from the Payroll tab:

1 Find the employee in the list.
2 Click the envelope icon in the Actions column.
3 Confirm and send the email.

This is useful when you need to resend a payslip or send to a specific employee outside of bulk processing.

You can also send individual payslips from the payslip details page by clicking the Send Email button.

Verifying Delivery

After sending, the payslip activities log on the payslip details page records when the email was sent and by whom. This provides an audit trail for payslip distribution.

Frequently Asked Questions

What if an employee does not receive their payslip?

Check that their work email address is correct in Team → Directory under their profile. You can resend the payslip by selecting them and clicking Email Payslips To Selected again, or by clicking the envelope icon in the Actions column.

Can I customize the email message?

The bulk email uses a standard format. For custom messages, send payslips individually from the payslip details page where you can add a personalized message.

Can employees access payslips without email?

Employees can view their payslips through the Me module in Officaid if they have access. To configure employee access, go to Admin → Access.

What's Next?

Continue with payroll tasks:

Managing Salary Payments covers disbursing salaries after sending payslips.
Downloading Bank Files explains generating files for bulk bank transfers.
Viewing and Sending Payslips covers individual payslip management from employee profiles.

payroll payslips email bulk