Seeing What a Vendor Has Supplied

Use a vendor's Stock tab to see every item and quantity you have received from them.

See everything a supplier has delivered

When you record incoming stock against a vendor, Officaid keeps a running history of what that vendor has supplied. The vendor's Stock tab shows which items they delivered, how many, at what cost, and when you last received each one.

Before You Begin

The Stock tab appears on a vendor once at least one stock movement names that vendor. To link stock to a vendor:

1 Go to Sales → Items and open the item
2 Open the Stock Movements tab and click Add
3 Choose Stock In, enter the quantity and unit cost, and pick the Vendor
4 Save the movement

Picking a vendor on a Stock In records where the stock came from. It does not link the vendor to the item and does not create an expense. Record the purchase itself as an expense or a payable.

Opening a Vendor's Stock Tab

1 Go to Finance → Expenses and open the Vendors tab
2 Click the vendor to open its details
3 Open the Stock tab

Choose the period at the top: the current year, All, or Custom for your own date range.

What the Stock Tab Shows

Four cards summarise the period:

Items Supplied – how many different items the vendor delivered
Total Quantity Received – the units received across all items
Total Cost – the value of the stock received
Stock In – the number of stock-in movements

The Items Supplied table lists each item with its SKU, Total Supplied, Current Stock (with a Low Stock badge when it runs low) and Last Received date.

The History table lists every movement received from the vendor: Date, Item Name, Type, Quantity, Unit Cost, Total Cost and Note. Use its search to find a delivery quickly.

Frequently Asked Questions

Why don't I see a Stock tab on my vendor?

The tab appears only after a stock movement names the vendor. Add a Stock In on an item and pick the vendor, as described above.

Do sales to clients show here?

No. The Stock tab lists stock received from the vendor. Stock that leaves through invoices or comes back through credit notes stays on the item's Stock Movements tab.

Where does stock received without a vendor go?

Stock In movements with no vendor are grouped under Not Specified.

What's Next?

Managing Vendors to organise the people and businesses you pay
Managing Stock Movements to record stock in, stock out and adjustments
How Invoices Automatically Update Your Stock to see what sales do to stock levels

expenses vendors stock inventory items