Change or withdraw a leave request
Plans change. If you need different dates or no longer need the time off, you can edit or cancel your own leave request from My Desk. Cancelled days go back to your leave balance.
When You Can Edit or Cancel
- Pending requests can be edited or cancelled.
- Approved leave that has not started yet can be edited or cancelled.
- Rejected and Cancelled requests cannot be changed. They only show the eye icon to view details.
Edit and Cancel are on Me → My Desk in the Recent Requests panel. The rows on the My Leaves Overview tab do not have these buttons.
How to Edit a Leave Request
- 1 Navigate to Me → My Desk.
- 2 Find the request in the Recent Requests panel.
- 3 Click the pencil icon (Edit) in the Actions column. The Edit Leave Request popup opens.
- 4 Change the Start Date and End Date, choose Full Day or Half Day, and update the Reason if needed. The leave type cannot be changed.
- 5 Check the Total Days and Leave Balance, which update as you change the dates.
- 6 Click Update.
Officaid shows Leave request updated successfully. A pending request stays Pending, and your balance reflects the new dates.
To change the leave type, cancel the request and apply again with the right type.
How to Cancel a Leave Request
- 1 Navigate to Me → My Desk.
- 2 Find the request in the Recent Requests panel.
- 3 Click the cancel icon in the Actions column. The Cancel Leave Request popup opens with the request details.
- 4 Optionally, enter a Cancellation Reason.
- 5 Click Confirm Cancel.
Officaid shows Leave request cancelled successfully. The request then:
- Shows the Cancelled status on My Desk and My Leaves
- Returns its days to your leave balance
- Appears as Cancelled to HR in Team → Leaves
Frequently Asked Questions
No. A cancelled request cannot be changed. If you still need the time off, submit a new request.
Yes, as long as the leave has not started yet. Cancelling withdraws the approval and returns the days to your balance.
What's Next?
Continue managing your leave:
- Viewing Your Leave Requests shows how to track your requests.
- Applying for Leave explains how to submit a new request.
- Understanding Leave Balances explains how your balance is calculated.